SharePoint is a web-based collaboration platform that allows users to share and manage documents and files. It also provides a variety of features to control access to these files, such as user permissions. In this article, we will discuss how to check user permissions on SharePoint.

Understanding User Permissions on SharePoint

Before we dive into how to check user permissions on SharePoint, it is important to understand the different levels of permissions that are available. These include:

• Site level permissions
• List and library level permissions
• Item level permissions

Site level permissions provide users with access to an entire SharePoint site, including all lists and libraries within that site. List and library level permissions allow users to access specific lists and libraries within a site. Finally, item level permissions allow users to access specific items within a list or library.

Checking User Permissions on SharePoint

There are multiple ways to check user permissions on SharePoint, including:

Using the Site Permissions Page

One way to check user permissions on SharePoint is by using the Site Permissions page. Here’s how:

1. Navigate to the site for which you want to check user permissions.
2. Click on the Settings gear icon in the top right corner of the page.
3. Click on Site Permissions.
4. Here, you will see a list of all users and groups that have been given access to the site. You can click on a user or group to see their specific permissions.

Using the List or Library Permissions Page

To check user permissions at the list or library level, follow these steps:

1. Navigate to the list or library for which you want to check user permissions.
2. Click on List or Library Permissions.
3. Here, you will see a list of all users and groups that have been given access to the list or library. You can click on a user or group to see their specific permissions.

Using the Check Permissions Feature

SharePoint also provides a Check Permissions feature, which allows you to check the permissions for a specific user or group. Here’s how to use it:

1. Navigate to the list or library item for which you want to check user permissions.
2. Click on Check Permissions.
3. Enter the name of the user or group for which you want to check permissions.
4. SharePoint will display the permissions for that user or group.

Using PowerShell

If you prefer using PowerShell, you can also check user permissions on SharePoint using PowerShell commands. Here’s an example:

powershell
$web = Get-SPWeb "http://siteurl"
$user = "domain\username"
$permission = $web.GetUserEffectivePermissions($user)
$permission.RoleAssignments | % { $_.Member.Name + " - " + $_.RoleDefinitionBindings.Name }

This will display the list of permissions for the specified user on the site.

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FAQs: How to Check User Permissions on SharePoint

What are user permissions on SharePoint?

User permissions on SharePoint are privileges or levels of access that define what actions a user can perform on a SharePoint site, list, folder, or document. There are different types of permissions, such as full control, contribute, read, and limited access, that can be assigned to users or groups.

How can I check my own permissions on SharePoint?

To check your own permissions on SharePoint, go to the site, list, folder, or document where you want to know your permissions, click on the Settings icon, and select “Site settings” (or “List settings”). Under the “Users and permissions” section, click on “Check permissions”, enter your user name, and click on “Check Now”. SharePoint will show you a list of the permission levels that you have on that item.

How can I check someone else’s permissions on SharePoint?

To check someone else’s permissions on SharePoint, you need to have at least the “View permissions” permission level on the item you want to check. If you have that permission, go to the site, list, folder, or document where that person has permissions, click on the Settings icon, and select “Site settings” (or “List settings”). Under the “Users and permissions” section, click on “Check permissions”, enter the person’s user name, and click on “Check Now”. SharePoint will show you a list of the permission levels that the person has on that item.

How can I check permissions on multiple items on SharePoint at once?

To check permissions on multiple items on SharePoint at once, you can use the SharePoint Online Management Shell and run PowerShell scripts. This requires advanced technical knowledge and access to the SharePoint Online Admin Center. Alternatively, you can use third-party tools or SharePoint add-ins that offer permission reporting and management features, such as Sharegate, Metalogix, or SPDocKit.

How can I modify user permissions on SharePoint?

To modify user permissions on SharePoint, you need to have at least the “Manage permissions” permission level on the item where you want to modify permissions. If you have that permission, go to the site, list, folder, or document where you want to modify permissions, click on the Settings icon, and select “Site settings” (or “List settings”). Under the “Users and permissions” section, click on “Site permissions” (or “List permissions”), select the user or group whose permissions you want to modify, and click on “Edit permissions”. SharePoint will show you a list of the permission levels that you can grant or revoke for that user or group. Remember to save your changes after making modifications.